Build 89

• Modified import to accommodate for change to Title-1 values.

Build 88

• Modified import to accommodate for new Test Number of 058 for the 8^th Grade Science 2003 Standard.
• Added Score Exclusion Codes of 910 (Substitute Test) and 911 (LEP Excluded Reading).

Build 87

• The descriptions for all of the Plain English SOL tests are changed from “Limited English Proficiency Mathematics” to "Plain English Mathematics".
• Fixed a problem with the COMPARISON OF STRENGTHS & WEAKNESSES, BY SELECT FIELD report (QuickFinder Code: RCCWKF) where the totals were multiplying for some select fields.
• The Data File Update process will correct some incorrectly set strong/weak cutoffs for 4^th through 8^th grade English RLR reporting categories.

Build 86

• The import routines were modified to accommodate for discrepancies in the Fall 2006 Pearson Non-Writing SPBQ Tests layout between districts and the optional use of a A-D/1-4 Response set.
• Modified import so that cumulative 8^th grade Math and Plain English Math are set under a “2001C” standard.  This allows the system to differentiate cumulative tests from non-cumulative and apply the appropriate cutoff for the Modified Standard Diploma on Special Ed students.
  
   

Build 85

• Modified the data import routines for changes made to SPBQ, VAAP, and VGLA tests.  Also introduced the import of VSEP tests.
• Fixed a problem with the School Name displaying “#Error” if the Student Demographic Information screen was brought up by clicking on the View Student button from the Overview of Student Test Scores screen.
  
   

Build 84

• Modified the Print Test Summary report from the Individual Test Scores screen to include VGLA and SELP tests not previously included.
  
   

Build 83

• The import routines were modified to accommodate for changes in the Spring 2007 Pearson Non-Writing Tests layout (formerly EOC).
  
   

Build 82

• Modified the SPBQ import to accommodate for changes made to the structure of data files.  SPBQ for all tests (MC, Writing or EOC) now fall under the same End-of-Course SPBQ format.
• Fixed a problem on the Overview of Student Test Scores screen where items from both tests were sometimes showing up in the list when the student took two administrations of the same test during the same period.
  
   

Build 81

• The import routines were modified to accommodate for changes in the Pearson Non-Writing Tests layout (formerly EOC).   
  
   

Build 80

• The calculations for meeting the Modified Standard Diploma requirements were changed in accordance with Supts. Memo 156 August 11, 2006.  The required score for 8^th Grade English RLR (2002 Standard) was set to 371 and 8^th Grade Math and Plain English Math (2001 Standard) were set to 344.  The older required scores for the 1995 Standards of the tests remain set at 299 and 360 (respectively).   
   

Build 78

• Fixed a problem with loading Test Formats related to the SPBQ descriptor changes. 
   

Build 77

• Fixed issues with the PERFORMANCE BY QUESTION, MULTI-YEAR and PERFORMANCE BY QUESTION, MULTI-YEAR, BY SCHOOL reports (QuickFinder Codes: RCOQXG and RCOQXSG). 
  
   

Build 76

• Due to a change by Pearson to SPBQ data, item descriptors are no longer unique and may overlap between various tests while using different question text.  In order to accommodate for this change, we have had to implement significant changes to the way in which SPBQ data is indexed within the system.  These changes require that all SPBQ data from Spring 2006 and on that was imported with a version prior to build 76 be deleted and then re-imported in order to use the newer system.  The Data File Update will prompt about this if any SPBQ data from Spring 2006 and on is detected within the system and offer to delete the data.  The SPBQ data will then need to be re-imported.  Note that this process does not delete the original test records --- only SPBQ. 
• The import routines were modified to import Virginia Alternate Assessment Program (VAAP) tests under the newer Pearson format, as well as to accommodate the change to a scaled score similar to SOL tests.  In addition, VAAP tests were added for all levels between grades 3 and 8 as well as End-of-Course in English, Math, Science and Social Studies.
• There was an error message being generated whenever trying to use the AutoFind Duplicates feature of the  Work with Merge List utility.
• An error when attempting to load a Saved Search has been fixed.  In addition, some of the saved searches were using field names that have changed.  These are updated by the Data File Update.
• 8^th grade English RLR tests under the 2002 standards were linked to the Reporting Categories of the 1995 standard by the import routines.  The Data File Update will correct this and link them to the Reporting Categories of the 2002 standard.
• Added the PERFORMANCE BY QUESTION, MULTI-YEAR report (QuickFinder Code: RCOQXG)  which is similar to RCOQXSG but does not group by individual schools.
  
   

Build 75

• The NCLB WORKSHEET, ADEQUATE YEARLY PROGRESS reports (QuickFinder Codes: PRNCLB and PRNCLBS)  were modified to include Special Ed Proxy bonuses when all other reported NCLB subgroups meet or exceed the AYP target.  This applies to 2005-06 testing only.
• Added the 3 YEAR AVERAGE, 3 YEAR AVERAGE BY SUBGROUP reports (QuickFinder Codes: PR3YR and PR3YRS)  to be used to determine if schools or districts that do not make AYP by the subgroup proficiency rate make it by averaging the last three years.  This report includes the Special Ed Proxy bonus when applicable.
• 3^rd Grade English RLR under the newer standard was not appearing on any of the STRENGTHS & WEAKNESSES reports.  This was due to no “strong” score being specified for it within the system.  The Data File Update process will remedy this.
• Modified import routines to accommodate for changes to the Stanford English Language Proficiency (SELP) test files.
  
   

Build 74

• On the Overview of Student Test Scores screen, if selecting the “General Achievement (No Retest)” Include filter, records that are marked as Transfer were not being highlighted orange to indicate that they were excluded.  If the Hide Other Records checkbox was checked, Transfer records would be  properly excluded from the displayed records.  This issue is only related to this screen and with this particular filter set.  It did not affect printed reports.  The problem has been fixed.
   

Build 73

• The NCLB WORKSHEET, ADEQUATE YEARLY PROGRESS reports (QuickFinder Codes: PRNCLB and PRNCLBS)  were double-counting students administered a VGLA test for the Participation column.  Both the excluded SOL record (with Score of 914) and the VGLA record were tallied in their respective rows.  This has been fixed.
  
   

Build 72

• Added VGLA tests for English and Math at grades 4, 6 and 7 .
  
   

Build 71

• Changed the AYP report filtering to include tests marked as Recovery from the 2005-06 school year and on.  This change was made due to the fact that students that fail either 3^rd or 5^th grade tests are then remediated and administered the 4^th or 6^th grade tests (respectively) the following year.  These tests are marked as a Recovery, but are not a retest, so are included in AYP calculations .
  
   

Build 70

• Modified the import routines in order to compensate for a change in the Test Number import field for LEP Math tests at various grade levels as well as the Retest import field.
  
   

Build 69

• Fixed an issue with the mis-assignment of Writing domain scores to the wrong test when multiple writing tests for the same testing period are imported.
  
   

Build 68

• Added Reading and Math SOL tests for grades 3 through 8 under the 2002 standard.  Also added Plain English Algebra I.
• The SOL Test Status tally on the Individual Test Scores screen has been modified to display tallies for Reading and Math in grades 4, 5, 6, 7, 8 and EOC.
  
   

Build 67

• Fixed a problem with the “Smart Swap” feature of the merge utility.
  
   

Build 66

• Modified the import routines in order to compensate for a change in the way Document ID’s are used.
   

Build 65

• Fixed an import error related to the newer Hawaiian ethnicity code overrunning the length of the ethnicity field.
• The PRINT TEST SUMMARY report from the Individual Test Scores screen was displaying an error message, although the report would generate.  However, there was another problem with this report related to users assigned rights to specific schools.  This issue has been fixed.
  
   

Build 64

• There was a problem with the SOL TEST SUMMARY reports (QuickFinder Codes: SU, SU2, SU3, SUS, SUS2 and SUS3) when specifying a Fall testing period.  This has been fixed for both SU and SUS, and the season filter has been removed for the others as it is not conducive to their layout.
  
   

Build 63

• Reporting Category entries were created for the 2003 standard of the English RLR End-of-Course test.
  
   

Build 62

• Several new reports were added for Stanford English Language Proficiency (SELP) tests.
   

Build 61

• A problem in build 60 that was preventing the import of End-of-Course data has been fixed.
• There was an issue with an error message when using a stored Advanced Search as the basis of a report.  This has been fixed.
• The LISTING OF VERIFIED CREDITS EARNED, BY STUDENT report (QuickFinder Codes: GRVCLST) was modified to display “EX” in lieu of the score for excluded students (900 scores), and to display “Pass” for students that passed in a previous administration (Score 999).
• Several of the reports under GUIDANCE AND REMEDIATION REPORTS, VERIFIED CREDITS grouped data on each report by the testing school, even though the District, Area and School filters applied to the student’s enrollment school.  These reports have been changed to group by the student’s enrollment school and display tests regardless of where taken. 

Version 4.2 (Build 60)

• Report filtering has been significantly changed due to changes made by the DOE.  There are no longer any Adjusted or Unadjusted filters for reports.  These have been replaced with the following presets:
  • All Test Records: This includes all records within the system (including DNA’s), and is typically used when analyzing the complete testing histories for students.
  • State Accreditation (SOA): Designed to match the state’s requirements for SOA reporting.*
  • General Achievement: Designed to analyze general achievement and improvement of your student population, without excluding many of the students that AYP or SOA filtering uses.  This set includes any type of retest, as well as the original test.
  • General Achievement (No Retests): Designed to analyze general achievement and improvement of your student population, without excluding many of the students that AYP or SOA filtering uses.  This set uses only first test administrations (no retests).
  • Adequate Yearly Progress (AYP): Designed to match the state’s requirements for AYP reporting.

Keep in mind that you can still use the Advanced filtering checkboxes by unchecking all of the presets mentioned above.  In addition, several new Advanced filtering checkboxes have been added (most are self-explanatory).

* Note: SOA filtering uses additional filters behind the scenes.  The Advanced filters displayed do not exactly match the filters when the specific SOA preset is selected.  The preset will use applicable rules depending on when tests were administered.  Starting in 2005, passing SOA LEP or SOA Transfers are included.  Prior to 2005, no SOA LEP or SOA Transfers are included.  For all years, passing Retests are included.  Any test marked as Excluded or assigned to “Special Situation” school (code 8888) is not included. Passing Recovery tests are included as well and are added to the numerator only on pass rates calculations.  Any percentage exceeding 100% due to the bonus factor for Recovery tests will be truncated to 100%.

• The process by which records are flagged for use on AYP reports has been modified to bring SOL Tracker into alignment with the body of tests that are being used by the state for reporting.  Specifically, this includes the following changes:
  • SOL Tracker previously identified first-test administrations based on each student’s testing history, regardless of inappropriately marked data (i.e.; Retest marked when it should or should not have been marked).  This has been changed to use the Retest field as explicitly marked within the data.
  • Beginning in 2004-05, a passing Expedited Re-Take can replace a failing test taken during the same general testing period (i.e.; Spring 2005).
  • Tests that were marked as SOA Transfer are excluded from AYP at both the district and school level, even if the AYP Adjustment Category was not marked as a transfer.
• Stanford English Language Proficiency (SELP) data was not imported properly for Spring 2004 or 2005 due to the way in which the state required districts to code special meanings in the “Other Information” field and the special way in which several fields were used.  This data will need to be re-imported using the current build in order to correctly interpret this special data.  SELP tests that have been marked as substitutes for the English RLR test will add an additional “SELP Reading” test to the system that contains only the Reading component score.  This test only will be used for SOA and AYP reporting.  During 2004, any SELP test (regardless of form or accommodations) marked as an RLR substitute will be included on AYP and SOA reports.  During 2005, any form A (with or without accommodations) and any form B (without accommodations only) that is marked as an RLR substitute will be included as well.
• Virginia Grade Level Alternative (VGLA) data can now be imported into the system.  Reports for these tests are under the VAAP & VGLA button of the Printed Reports, Graphs & Charts screen (formerly the Alternate Assessments button).  These tests are also included on the NCLB worksheet reports. 
• The import mechanisms were modified to accommodate for the new consolidated Harcourt data format that combines End-of-Course and Multiple-Choice data.  Note that this new format is just a modification of the existing End-of-Course formats, so will continue to be identified by the system as such.
• Until the current build, all English Proficiency data for SOL’s was being derived from the SOA LEP field within the Harcourt data.  This may have resulted in some students not being included in LEP groupings.  In addition, starting in Fall 2004 the state added further classification of the particular LEP status (versus just a Yes/No type of field).  This included coding monitor status LEP’s as well as Level 1-4 LEP’s.  In order to compensate for this, a new LEP Status field has been added to the system that will track a student’s particular LEP status (i.e.; Level 2, Monitor Year 1, etc.).  Due to the variety of testing data sources and varying levels of detail, many of these LEP classifications will overlap (for example “Level 1” and “Levels 1-4”). The current LEP field is now being used to track SOA LEP status.  All AYP reporting for the NCLB LEP subgroup will now use the LEP Status field and group any particular LEP Status other than “English Proficient” within the NCLB LEP subgroup.  For general reporting using Select Field reports, either LEP field may be used (LEP Status or SOA LEP).   Any data currently in the system marked as SOA LEP will be set to an LEP Status of “Other LEP Status” during the Data File Update process.  Any new or re-imported data using the current build will properly assign the LEP Status field based on what is reported in the data.  However, users can be confident that the SOA LEP field for all data will be an accurate reflection of the SOA LEP status reported in the testing data.  It is up to users as to whether it is beneficial to re-import data to pick up the particular LEP Status information. 
• On the Overview of Student Test Scores screen, the new Filter By…Include  selector has been added.  This filter allows you to automatically filter the displayed records similar to report filtering.  This feature will allow you to quickly identify those tests that are included on such reports as SOA and AYP, plus others.  The Hide Other Records checkbox is used in conjunction with this filter.   When checked, all records not included in the filtered set will not be displayed on the screen.  If not checked, all records are displayed but those that are not included will have the student’s name highlighted in orange.
• Harcourt records with “TT” for the grade level (“Test Taker”) will now be marked as Excluded and thus not used on SOA reports.
• On the Overview of Student Test Scores screen, the year selector in the Filter By… Date section will now narrow the results to a corresponding school year if a particular season is not selected.  For example, selecting “2005” will display all testing periods within the 2004-05 school year (Fall 2004, Spring 2005 and Summer 2005).
• Test records that have not been processed by the normal post-import processing will display the test’s name in red on the Overview of Student Test Scores screen.  This allows users to quickly spot potential problems due to this, as they are difficult to diagnose otherwise.  Unprocessed test records rarely show up on reports.  To process test records, use the Update Test Records utility within Data Utilities.
• The State Testing Identifier (STI) field has been added to the system.  This field is now displayed on both the Individual Test Scores and Student Demographics Information screens.  This field is also now included in the routines to match up incoming testing data with existing testing data, as well as in the routines to identify potential duplicates.  Note, however, that this field has only been just introduced in the Fall 2005 data, so will not assist with merging existing data prior to that date.
• The NCLB WORKSHEET reports (QuickFinder Codes: PRNCLB and PRNCLBS) have been updated to adjust the number and percentage of students that are considered proficient when the 1% limit on proficient Alternate Assessments is exceeded. 
• An internal naming issue was preventing reporting categories for Plain English Mathematics (“LEP Math”) tests from showing up on reports, even though they would appear on the Overview of Student Test Scores screen.  This issue will be fixed by the Data File Update process for this build.
• The SOL TEST SUMMARY reports were in some cases not displaying all applicable reporting categories when tests fell under multiple standards (i.e.; 1995 or 2001).  To fix this, each graph for each standard has been set to a fixed height of half the height of the entire reporting category section.  This will allow both standards to display properly in these cases.  For tests that only contain one standard, the reporting categories will not expand to fill the entire reporting category section.  These reports have also been greatly optimized and will generate much quicker than before, with almost instantaneous page turning.
• The Asian and Pacific Islander ethnicity has been changed to Asian, and the Native Hawaiian ethnicity has been changed to Native Hawaiian/Other Pacific Islander.
• Advanced Searches, additional “NOT” Joins have been added to the system that allow you to require that subsequent expressions in parenthesis are not true to return results.  For example, you can now create a search like:
                                                                A  and not (B and C)
  This equation reverses the evaluated value within the parenthesis.
   

Build 58

• The routines that automatically calculate whether tests are used on AYP reports (set the Use for AYP checkbox) may not have set these in certain circumstances for newly imported data.  However, if this had been the case no tests would show up on AYP reports for a given period.  The underlying problem has been fixed, and it is recommended that users check tests for more recent testing periods via the Overview of Student Test Scores screen to ensure that these checkboxes have been set (usually at least ½ of Math and English tests within a given period are checked).  If there are periods where no tests are checked, you may re-run the process by going into Utilities, then Data Utilities, and on the Update Test Records tabbed page check the box to process all test records then click on Update Test Records Information.  Depending on the amount of data, the entire process may take a few hours to complete.  Note that the Data File Update process for this build will actually check to see if there are tests from Fall 2004 and on that are flagged for AYP, and prompt the user to run the AYP flagging process if not.
  
   

Build 57

• The format of the Stanford English Language Proficiency  (SELP) data significantly changed and the import routines had to be modified to accommodate for the changes.  Some of the changes are the addition of a Preliteracy level SELP test (SELP-PL), revision of the strands that are used at the various levels, and the changing of the scale used for main scores from 1-5 to 1-4.  Note: tests classified as Monitor Year 1 or 2 status will be designated as such in the Additional Info #1 field.
   

Build 56

• A problem introduced in build 55 prevented the Reporting Category section from appearing on the Overview of Student Test Scores screens.  This has been fixed.
• When the program was modified (build 41) to import testing and SPBQ data under the two standards (1995 or 2001), a bug was introduced that prevented the import of Multiple-Choice SPBQ data prior to Fall 2004.  Although the Import Log does register the errors that prevent their import, the final page of the Import Wizard that displays import record tallies did not display these as skipped, so the fact that they were skipped may not have been obvious to the importer without examining the logs.  Most users that imported their data in a timely manner will not be affected by this because the data would have been imported prior to the introduction of the bug.  However, re-importing the data or importing it for the first time after the introduction of the bug would replicate the problem.  To determine whether this issue affects your data, you can either go into the Overview of Student Test Scores screen and filter down to an earlier period and test (i.e.; Math-05 for Spring 2004) and examine whether SPBQ data exists.  Another method is to go into Utilities, then Logs, and under the Imported Files Log section click on View Form.  In the list, locate a Multiple-Choice SPBQ file prior to Fall 2004.  If no record tallies appear in the colored sections to the right, then no SPBQ data was imported for that file due to the problem.  Re-importing the data with the latest build will import the data properly.
   

Build 55

• The program has been changed so that it will no longer maximize to the full size of the screen by default.  This is due to larger screen resolutions in general.  Users may now change the program to whatever size they desire (by dragging the screen edges).  Even though any currently open screens will not adjust when this is done, any screen opened after the resizing will adjust automatically.  If users still wish to maximize, they may click on the upper-right Maximize button on the Title Bar of the main window.
• A new AYP report filter has been added that allows you to display only tests that are used in Annual Yearly Progress calculations on virtually any report in the system.  Note that when using this filter, only Math and Language Arts tests will appear on the report.
• The NCLB WORKSHEET reports (QuickFinder Codes: PRNCLB and PRNCLBS) have been updated to display information regarding whether all students (or NCLB subgroups) have exceeded the new 1% limit on proficient Alternate Assessments.  These reports will display a visual indicator whether or not this limit has been exceeded.
• The STUDENT LISTING OF TEST RESULTS, LISTING, BY STUDENT (QuickFinder Code: SULE) report was truncating the period names when a longer period (like “Summer”) was displayed.  This has been fixed.
• The STUDENT DEMOGRAPHIC SUMMARY, NCLB SUBGROUPS (QuickFinder Code: DENCLB) report was not displaying LEP figures accurately.  This has been fixed.  In addition, the Disability graph was removed since this is not used for NCLB.  “Students w/ Disabilities (SWD)” is used for NCLB, which is synonymous with “Special Education”.  The Disability graph included Section 504 students, which are technically a disability but are not included in NCLB SWD calculations. 
• When clicking on Print Test Summary from the Individual Test Scores screen, the report would always display “N/A” for the Modified Standard Diploma, even when the student qualified for it.  This has been fixed.
• Report filtering was changed in build 54 to use Economically Disadvantaged (ED) in lieu of Free or Reduced Lunch.  However, reports were still displaying “Free/Reduced Lunch” in the report footer.  This has been changed to display “Economically Disadvantaged”.
• Build 54 introduced an error when merging students.  If a merge was performed, an error message would appear and the deleted demographic record would not have been backed up.  This would negatively affect restoring the record later if it was mistakenly merged.  However, the merge itself would have been successful.  The error has been fixed and the deleted student record will now be properly backed up.
   

Build 54

• An Economically Disadvantaged field has been added to student demographic records.  This was done due to the shift within the Harcourt data away from reporting Free/Reduced Price Lunch status in lieu of a single Economically Disadvantaged field.  During the Data File Update, this “ED” field will be populated based on students’ current Free/Reduced Price Lunch status.  Students marked as either Free or Reduced Lunch will be marked as ED.  Students imported since the change in the Harcourt data will retain accurate designations because students with the ED field marked were imported as “Free Lunch” in the interim.  The FRL field display and filter has been removed from the Student Demographics Information screen and replaced with an ED field display and filter.  Please keep in mind that this change has in no way affected the accuracy of reports that use ED status (like AYP reports) because there already is an ED field within the test records that is used for that purpose.
• The Harcourt Multiple-Choice layouts had a few changes starting in Fall 2004 and the program has been modified to accommodate for these.  First, individual test forms can now be specified for each Multiple-Choice test, instead of a single test form for all.   In addition, Harcourt added a Test Number field to the Multiple-Choice SPBQ data and SOL Tracker’s import mechanisms can now differentiate between normal SOL Math tests and the LEP Math test and therefore import the LEP Math item analysis data. 
• The Stanford English Language Proficiency (SELP) test is now counted as an acceptable alternate assessment for AYP reports.  These students should have an Exception Code of 993 in the SOL testing data indicating that the SELP was administered instead (a code of “914 - Alternate Test” is also acceptable).  When marked as such, the AYP reports will ignore the student’s SOL test record that is excluded and count the alternate test for both participation and achievement.  Note however that if the alternate test record (either SELP or VA Alternate Assessment) does not exist within the system, this will negatively impact both the participation and achievement rate that is reported.
• Stanford Achievement Tests 10^th Edition (aka “Stanford-10”) can now be imported.  These tests use the same reports as Stanford-9, and are similar to the Stanford-9 tests within the system.  Although the test names used for strands are the same between Stanford-9 and Stanford-10, the particular strands administered at any given grade level does differ depending on the test form.  All references to these tests have been changed from “Stanford-9” to “Stanford-9/10” within the system.
• The DETAILED COUNT OF TEST RECORDS IN TESTING PERIOD, BY SCHOOL (QuickFinder Code: SUCTD) report was not accurately reporting the number of students in the Unadjusted column due to a recent change in the Unadjusted filter set to include students marked as Excluded.  The report has been updated to accurately reflect the updated filtering.
• When clicking on Print Test Summary from the Individual Test Scores screen, a prompt now allows you to specify whether or not to include reporting category information on the report.

Build 53

• Previously, AYP achievement reports counted tests given a Non-Standard Accommodation as not proficient, regardless of the score.  This has been changed to align with State DOE reporting and tests given Non-Standard Accommodations are now counted normally for AYP achievement.  Note that these tests were and still are counted toward AYP participation.
• The Load State Pass Rates utility was not properly fixed in the previous build, but is operational now.

Build 51

• The Load State Pass Rates utility would generate an error and fail to load the data.  This has been fixed.
• The STUDENT CORE TEST RESULTS, BY SCHOOL (QuickFinder Code: SUCOR) report might have displayed inaccurate information depending on the sorting order chosen for the report, or the particular filtering mechanisms.  This has been fixed.
• The STUDENT CORE TEST RESULTS, STUDENTS PASSING CORE TESTS, BY SCHOOL (QuickFinder Code: SUCORP) and the STUDENT CORE TEST RESULTS, STUDENTS FAILING CORE TESTS, BY SCHOOL (QuickFinder Code: SUCORF) reports have been changed to accommodate for End-of-Course tests.  Previously, they only allowed grades 3, 5 and 8.
• The PERCENT IN EACH QUARTILE (QuickFinder Code: S9PQ) report was prompting for a parameter and would not display data.  This has been fixed.
• The INDIVIDUAL STUDENT PERFORMANCE BY QUESTION (QuickFinder Code: RCQ) report was combining data for multiple tests given during the same testing period.  This has been changed so that each is broken out separately.
• The % PASSING, BY SELECT FIELD, BY TEST (QuickFinder Code: PRD) and the % PASSING, BY SELECT FIELD, BY TEST, BY SCHOOL (QuickFinder Code: PRDS) reports were generating an error when using any true/false type of demographic field (i.e.; Economically Disadvantaged, LEP, Transfer, etc.).  This has been fixed.
• The Test Mass Deletion utility was generating an error when deleting large numbers of records.  An artificial limit of 40,000 records per delete has been put into place to avoid problems.
• Due to a typo in a previous list of descriptors from HBEM, descriptor #411 under 8^th grade Math was inaccurately labeled as “Identify correct adverb and subject-verb agreement” when it should have been labeled as “Solve a practical problem using proportions”.  The reporting of the scores for this item was correct, however, even though the label was inaccurate.  The Data File Update process will fix the label for this descriptor.
• Two reports were added that display graphs of SPBQ trends over multiple years.  These reports include QuickFinder Codes RCOQXSG and RCOQXFG.  Please note that although we have provided these reports due to multiple user requests, there are inherent problems in analyzing their data.  Although these reports group by descriptor across all test forms and standards, the descriptors used change fairly often between years thus making meaningful trend analysis difficult.

Build 50

• Several unpredictable errors occurred in build 49, but only on particular computers.  We believe that these may have stemmed from an Office Update that was optionally performed on certain computers which caused an incompatibility in an associated Windows library.  Build 50 has had all the latest Office Updates installed, and it is recommended that users apply all Office Updates (http://office.microsoft.com/officeupdate) and Windows Updates (http://windowsupdate.microsoft.com/) from the Microsoft web site, and install SOL Tracker full installation file versus the web update file if problems persist. 
• The NCLB WORKSHEET, ADEQUATE YEARLY PROGRESS (11 X 14 SIZE) report (QuickFinder Code: PRNCLBS) produced and error when generating.  This has been fixed.
• The % PASSING, BY SELECT FIELD, BY TEST report (QuickFinder Code: PRDG) would open with no data inside the graph.  This has been fixed.

Build 49

• The Data File Update process will set the Standards for Math (both normal and LEP), Science, English RLR and Writing for grades 3, 5 and 8 to “1995” instead of “2001” for all data in the system.  Even though there is no difference between the two standards for these subjects (only History and Social Science is different), the 2001 label was inappropriate and caused confusion. 

Build 48

• Changes to the import routines were required to accommodate for importing SPBQ data for Multiple-Choice tests under the new 2001 standards.  Please be advised that while LEP Math (Plain English) test records (which are included within Multiple-Choice pupil data files) are imported by the system, the corresponding SPBQ data for LEP Math tests cannot be imported.  The reasons for this are technical but stem from a design flaw in the Harcourt layouts where Multiple-Choice pupil files include a Test Number field in order to differentiate the tests but the SPBQ files do not.
  
   

Version 4.1 (Build 47)

• The new History “Breakout” tests have been added to the system.  These tests, which consist of United States History to 1877 (USHist-05), United States History from 1877 to Present (USHist-06), and Civics and Economics (CD-07), can be given in place of the traditional 8^th Grade History and Social Studies (HSS-08) SOL test.  This data is published by Harcourt on separate disks that are in an End-of-Course format (SOL Tracker will recognize them as such), which can be imported into the program through the normal import mechanisms.
• Under the SOL Test Status grid on the Individual Student Test Scores screen, columns for 6^th and 7^th grade have been added so that tallies can be viewed for the new History “Breakout” tests.  Please note that both the United States History to 1877 (USHist-05) test and the 5^th grade History and Social Studies (HSS-05) [also known as “Virginia Studies”] will show up in the 5^th grade column, because they are both technically 5^th grade tests (even though HSS-05 can be administered to 4^th graders).
• The Stanford English Language Proficiency (SELP) test can now be imported into the system through the normal import processes used to import other Harcourt data.  The SELP Primary (K-2), Elementary (3-5), Middle (6-8) and High School (9-12) tests have been added to the system as follows: SELP-PR, SELP-EL, SELP-MI and SELP-HS.  For school years 2003-04 and 2004-05, the DOE has mandated that this test can be used in place of the 3^rd, 5^th or 8^th grade English Reading SOL assessment for Level 1 or 2 LEP students, or LEP students in their first year of U.S. schooling.  Due to the comprehensive nature of the SELP test, the import routines will also create a test record for just the Reading component of the test with the Reading strand’s raw score as the primary score.  The DOE has mandated the following proficiency levels based on the Reading raw score: 15 for 3^rd grade, 16 for 5^th grade and 20 for 8^th grade.  Only SELP tests that were marked as eligible to be used in place of the SOL English Reading test will have these extra test records created on import.  The Reading component tests have been added to the system as follows: SELPReading-03, SELPReading-05 and SELPReading-08.  These separate test records for the Reading component is used by the system for AYP reporting --- the original comprehensive SELP test record is not. 
• Three additional fields have been added to test records: Additional Info #1, Additional Info #2 and Additional Info #3.  These fields are viewable on both the Overview of Student Test Scores or Individual Test Scores screens.  These fields were designed to house specialized import data for particular tests that are not accommodated for by existing test fields.  Since these fields are multi-use depending on the particular test, they will be formatted with the label of the information, then a colon, followed by the value.  In particular, the SELP tests use them in the following manner:
              Screening Test (SELP Field #46) is imported into Additional Info #1 (i.e.; “Screening: Yes”)
              Purpose of Test (SELP Field #47) is imported into Additional Info #2 (i.e.; “Purpose: Placement/Identification”)
              Years of Schooling in U.S. Schools (SELP Field #49) is imported into Additional Info #3 (i.e.; “Yrs US School: 5+”)
• The S-Code field is now imported from Harcourt data.  This field designates that a non-enrolled student is retaking a test for credit.  This field has also been added to the list of Advanced Search and import/export fields.
• Added Standard to the list of Advanced Search and import/export fields.
• User licenses can now be entered via a prompt, instead of always requiring the information on a License Disk.  This allows License Keys to be emailed to customers, where they can copy and paste the information easily.
• The algorithm behind filtering report results to students within particular grades had a logic error that prevented proper operation if the student would be currently classified as grade level “13+”.  This has been fixed.
• The feature to check a local network for AutoUpdate’s was not working properly and would not recognize the availability of a new build of the software.  This has been fixed, and will work properly now, as well as retain the settings after upgrading.  In addition, support for specifying URL’s on an Intranet has been added.
• The option to turn off External Data Linking for a local computer (on the External Data Linking tabbed page of Program Settings and Maintenance) was not functioning properly, and only the global setting within the Data File controlled whether the feature was turned on or not.  The local setting is not taken into account as well, and both must be enabled for External Data Linking to be enabled on a given installation.
• The Participation field was not being set properly for tests with both a Non-Standard and a Standard Testing Accommodation.  This caused tests with both types to show the blue “SA” icon on both the Overview of Student Test Scores or Individual Test Scores screens, instead of the red “NSA” icon.  During the Data File Update process, the Participation field will be re-evaluated and set properly, and the import routines have been modified to set this properly.  Note that this problem did not affect the proper import of Accommodations, whether Standard or Non-Standard, but only the display of this icon on these screens or when using an Advanced Search with the Participation search field.
• Previously, tests given a Non-Standard Accommodation were included in AYP reports under their original proficiency levels.  This has been changed, and now reflects Federal NCLB guidelines by counting any test given a Non-Standard Accommodation as Not Proficient, regardless of the test score.
• Previously, the Free/Reduced Price Lunch status was used for classifying given students within the “SES” subgroup on AYP/NCLB reports.  However, this has been changed to use the Economically Disadvantaged field instead.  For SOL data, this field is only explicitly included in End-of-Course tests.  However, the import routines have been modified to flag this whenever the student is classified as Free or Reduced Price Lunch.  In addition, the Data File Update process will also set the Economically Disadvantaged field for existing data within the system based on the student’s Free/Reduced Price Lunch status.
• A checkbox option been added to the Edit List of Tests utility that allows you to include/exclude particular tests from AYP/NCLB reporting.  This is set by default to include all 3^rd, 5^th, 8^th and End-of-Course English Reading and Math SOL’s, Alternate Assessments and Substitute Assessments. 
• On the PROFICIENCY LEVELS BY NCLB SUBGROUPS reports (under SOL Test Proficiency Levels report button), two new reports that group by content area have been added (QuickFinder Codes: PLNCLBC and PLNCLBCS).  In addition, all of these reports now display as horizontal bar charts and display the number of students tested in each subgroup next to each bar.
• On the RETESTS, RECOVERY AND EXPEDITED RETAKES, SUMMARY OF RETAKEN TESTS (QuickFinder Code: SURTK) report, there was a logic error that was incorrectly calculating cases where a student took an expedited re-take.  This miscalculation essentially cancelled out any performance gains by these students.  This has been fixed.  Please note however that multiple test records given during the same testing period without one properly marked as an expedited re-take will skew the results.  Use the DUPLICATE RECORD, DUPLICATE STUDENT TEST RECORDS (QuickFinder Code: DEDUP) report to identify tests such as these and take corrective action.
• On the RETESTS, RECOVERY AND EXPEDITED RETAKES, LISTING OF RETAKEN TESTS (QuickFinder Code: SURTKL) report, the report was updated to display the mean score and performance gain for each student.
• On reports that did gap analysis (either reporting categories or item analysis), the selections for the baseline value to compare against would sometimes not appear as clearly.  For example, when using LEP the selections in the list would be 1 or 0.  This has been changed to display more meaningful labels, such as “LEP” and “Not LEP”.
  
   

Build 43

• Four versions of Deb Wahlstrom’s “Safe Harbor” report have been added to the system.  These reports are designed to show non-proficiency trends between years, and determine if schools or the district have reduced their non-proficiency rates by at least 10% from the previous year to qualify for Safe Harbor.  These reports are under the “SOL Test Pass Rates” reports button.
• The Unadjusted report filter set has been changed to include test records marked as Excluded.  It was felt that most users that run reports with the Unadjusted filters are concentrating on improvement for all students (as opposed to the Adjusted filter set which attempts to match the students used by the state for published pass rates) and therefore would want to include as many students as possible.  This change will in most cases display a few more students on reports than the previous default settings, and they will be primarily students that are LEP, are Transfers, or had non-standard test accommodations.  
• Some reports that centered around demographic information were checking the Advanced Filters to use DNA’s, Recovery tests, Retests, Expedited Re-Takes and 999’s, but these filters were disabled and could not be turned off by the user.  This has been changed, and although the default for these types of reports has not changed, the user can now change any Advanced Filter.
• When adding a new student record from the Student Demographics Information screen, an error would prevent its creation after typing in a Student ID.  This has been fixed.
• There was a logic error on the Individual Student Test Scores screen when calculating whether students met the Modified Standard Diploma requirements.  This is related to the new cutoffs that were added in build 41.  The error would cause any score for 8^th Grade English RLR and Math to count towards the Modified Standard Diploma, instead of using the cutoffs of 300 and 360 (respectively).  This error was isolated to this screen, and did not affect reports that display diploma statuses.  This problem has been fixed.
• When running any two “By Select Field” reports back to back, an error message would sometimes be generated for the later report, immediately prior to selecting the field to group by.  The error would not always appear and would not affect the outcome of the report.  This has been fixed.
• The STUDENT TEST DETAILS, BY SCHOOL, BY TEST report (QuickFinder Code: SUTDS) was displaying the name of the first test at the header of each page regardless of the test records displayed, and the count of students displayed was the total for the report instead of the total for the test.  These have been fixed.
• The STUDENT TEST DETAILS, BY SCHOOL, BY STUDENT report (QuickFinder Code: SUTD) was displaying the total number of tests at the top of each page, while labeled as the number of students.  Due to this report’s design, the number of students cannot be accurately calculated, so this total has been removed from the report.
• There was a logic error in the reports under the STUDENT CORE TEST RESULTS heading of the SOL TEST SUMMARIES report button that if the default filters were changed to include DNA’s and students that passed the test in a previous administration (999’s), the report would inaccurately count these two groups as a “Pass”.  While that was accurate for 999’s, it was not for DNA’s.  This has been fixed, and DNA’s now show up as a “Fail” for the report.
   

Build 42

• The newly implemented system in Build 41 for importing Expedited Re-Takes data for 8^th Grade English RLR and 8^th Grade Math did not properly import the SPBQ data for these tests, and resulted in most SPBQ records for these Expedited Re-Takes being skipped.  The import routines have been modified to fix the problem.
• The SOL TEST SUMMARY, BY SCHOOL (QuickFinder Code: SUS) report was not reporting correct percentages in the proficiency stacked bar chart, and would exceed 100% when totaled.  This has been fixed.
   

Build 41

• The software has been modified to allow using Microsoft Access 2003.  However, if Access XP (2002) full version or Runtime is simultaneously installed, the software will prefer to run in that version.  Access 2003 users will need to set their Macro Security setting to Low in order to avoid a prompt every time SOL Tracker is started.  This can be done by starting Access 2003, then going to the Tools menu choice and selecting Macro, then Security, choosing the Low setting and closing Access.  Note that this is a global setting for each installation of Access 2003, and will avoid a security prompt when running any MDB file.
• The “Category D” AYP Category was not in the system previously because, although available within the Harcourt data, it was not used.  However, if any bubble sheets were mis-marked as Category D, they would have been imported into the system but would be “hidden” from view on screens and reports.  This is due to the missing entry in the list of AYP Categories within SOL Tracker.  Even though the category is still not used, an entry for it has been added to the list, and any test records classified as such will become visible.  Note that any tests marked as Category D must be inaccurate because the category is not used (although available on the bubble sheets).  Any test marked as such will be excluded from AYP reports, which may or may not be accurate.
• A new Expedited Re-Take field was added to the Harcourt Multiple-Choice pupil data starting in Fall 2003 (for 8^th Grade English RLR and 8^th Grade Math only).  However, this new field was not added to the import routines or the downloadable Test Formats for that period.  The import routines have been modified with this build to recognize this field for Multiple-Choice tests, and the Test Formats have been updated on the web site.  If you administered any Expedited Re-Takes for 8^th Grade English RLR or 8^th Grade Math tests during Fall 2003, you will need to delete those tests from the data, download and install the latest Test Formats, then re-import from the Harcourt data in order to reflect this field accurately in the data.   Since Expedited Re-Takes usually arrive on their own CD, you should delete ALL Multiple-Choice for Fall 2003, then re-import ALL Multiple-Choice files during Fall 2003.  If you did not administer any Expedited Re-Takes during that period, then no action is required.
• The requirements for the Modified Standard Diploma have been changed by the DOE to allow students earning a scaled score of 299 or above on the 8^th Grade English RLR test to meet the literacy requirements, and students earning a scaled score of 360 or above on the 8^th Grade Math test to meet the numeracy requirements.  These changes are retroactive to previously administered tests.  SOL Tracker has been modified to accommodate for these changes, and any report or screen that reports Modified Standard Diploma statuses will use the new guidelines. 
• A special report has been added to identify students that now meet the Modified Standard Diploma requirements, but did not before the changes to the literacy and numeracy requirements for the 8^th grade tests.  This report is TESTING SUMMARIES, STUDENTS MEETING RETROACTIVE MODIFIED DIPLOMA REQUIREMENTS (QuickFinder Code: GRRETMSD).  Note that this report only displays students that had not previously met the requirements, and will prompt for a grade level range of students to display.  For a list of all students that currently meet the Modified Standard Diploma requirements,  you can run the TESTING SUMMARIES, STUDENTS AND HIGH SCHOOL DIPLOMA REQUIREMENTS (QuickFinder Code: GRHSDR) report.  This report lists all diplomas, but combining it with an Advanced Search the limits to only Special Education students will likely filter down to just Modified Standard Diplomas.
• The import routines were modified to accommodate for the import of SPBQ information under the new 2001 Standards, as well as maintain backwards-compatibility with the 1995 Standards.  Both sets of information can be imported, and the import routines will automatically link the item descriptors with the proper Reporting Categories of the various Standards.  No additional user actions are required to import this data.
• All reports displaying Student Performance By Question (SPBQ) results have been modified to group by testing Standard, since the question sets under the varying Standards are no longer directly comparable.  All aggregate figures, including School and District percentage of students answering correctly, are linked to the Standard and Core group and will not aggregate on non-comparable information.  For example, a report page grouped on the 2001 Standard and Core 1 group that displays the percentage of students answering correctly within the district will display the percentage answering correctly within the 2001 Standard and Core 1 group.  The 1995 Standard is not included, nor are the other Core groups (for that particular page).
• The DETAILED COUNT OF TEST RECORDS IN TESTING PERIOD, BY SCHOOL report (QuickFinder Code: SUCTD) did not present the context menu when right-clicked on.  This has been fixed.
• The SOL TEST SUMMARY, 3-YEAR TREND, BY SCHOOL report (QuickFinder Code: SUS3) was printing an extra page due to the Reporting Category graph extending too far down the page.  This has been fixed.
• The Print Test Summary report from the Individual Student Test Scores screen or the TESTING SUMMARIES, INDIVIDUAL STUDENT SUMMARIES report (QuickFinder Code: GRISS) were not taking any Grade Modifiers into account when displaying a student’s grade level.  This has been fixed.
• The checkboxes to indicate whether the student has met the Standard or Advanced Diploma Requirements on the Individual Student Test Scores screen now display “N/A” when a student is within a particular Graduation Track where they are not eligible for a diploma.  In addition, the tip that is displayed when the mouse moves over these checkboxes now displays the specific requirements for each diploma based on the assigned Graduation Track and Transitional status.  Previously, they just displayed the requirements for the “Standard” Graduation Track (non-Transitional).  In addition, the numbers displayed for the tallies on “Student Choice” now reflect the student’s particular Graduation Track and show the excess number of credits over any particular subject’s requirements that can be applied as a “Student Choice”.
• Removed a bottleneck found in the routines that receive transfer information from other copies of SOL Tracker.  This should result in faster importation of information such as Student Transfer Records and Dissemination Sets (non-Complete Replacement Sets).
• The feature to automatically set the Special Category field to “Special Education” for particular disabilities when data is imported has been enabled by default for new Data Files.  In addition, the list of disabilities that correspond to Special Education classification has been changed to include all except for “Handicapped Under Section 504” to match state standards.  These changes will not affect existing Data Files, but only newly created Data Files.
   

Build 40

• The Print Test Summary report from the Individual Student Test Scores screen was sometimes not displaying data, depending on the last report run from the Printed Reports, Graphs and Charts screen.  This has been fixed so that it always displays data regardless of the last report run. 
• An error was preventing the STUDENT GRADUATION STATUS WORKSHEET report (QuickFinder Code: GRGRAD) from running.  This has been fixed.
   

Build 39

• The SOL TEST SUMMARY reports were formatted in such a way that the Mean Reporting Category Scores graph was overrunning the page for some tests.  This has been fixed. 
• An error would occur when running an Advanced Search with a search field using any of the user prompt (@Prompt) functions.  This error occurred only with search fields that do not contain a set list of values, such as Test Score.  This has been fixed. 

Build 38

• Build 37 had a problem with the import of Reporting Categories for End-of-Course tests under the 2001 Standards.  Any End-of-Course data for Fall 2003 imported with build 37 (except for Writing) will be deleted during the Data File Update process.  The Fall 2003 End-of-Course data will then need to be re-imported. 
• Most reports under the SOL Test Reporting Categories button that display aggregate data now group data by the test Standard (i.e.; 1995, 2001) that it falls under.  This is done because several tests have different Reporting Categories under the differing standards, and aggregating their data would not be meaningful.   
• A few reports were removed because it was not feasible to display the data sorted by Standard in their layouts. These include:
  • MEAN REPORTING CATEGORY SCORES, MEAN SCORE, BY SCHOOL (Chart layout, QuickFinder Code: RCMSB)
  • FREQUENCY DISTRIBUTIONS, BY RAW SCORE (QuickFinder Code: RCFDR)
• When running an Advanced Search that prompts the user for an input or selection, and storing those results using the
  Run Search -> Store Results button, the “Processing Search…” message would stay on the screen.  Additionally, the user would be prompted for each input twice.  This has been resolved.
• The SOL TEST SUMMARY, 3 YEAR COMPARISON, BY SCHOOL report (QuickFinder Code: SU3) was overrunning the page and forcing an extra page for every page with data.  This has been fixed.  In addition, a processing bottleneck was found and removed from all of the SOL TEST SUMMARY reports (i.e.; SU, SU2, SU3, etc.), resulting in faster report generation.
   

Build 37

• When clicking on the New ID Format button from the Edit Student ID Import Filters utility, the program would lock up.  This has been fixed.
• A button to print a list of user security accounts and their rights was added to the Information tabbed page of the Security utility.  Only users with Administrative rights can view this list, and Local Administrators (Admins with  a school restriction set) can only see accounts with the same school restriction.
• On the Setup External Field Links page of the Setup External Data Links utility, there are now buttons to import or export the list of external field links.  In addition, a list with SASIxp default field links has been posted to the Updates and Downloads page of the Technical Support web site.
• The process to import course grades via the Update SOL Tracker from Linked Data utility was modified to use the same processes (like course grade ‘Forwarding’) as the course grade import process contained within the Receive Data from Other Source utility. 
• The Data File Update process now makes a backup copy of the Data File prior to proceeding.  The copy is made to the same folder where the Data File is housed (or the user is prompted to specify a location if that fails), and the backup is named the same as the Data File but with a BKP extension.  This is done as a safety precaution to prevent loss of the Data File due to corruption in the in event of an abnormal occurrence during the process.

Build 36

• A system was implemented to differentiate between tests given under the 1995 Standards and those given under the 2001 Standards.  These apply to some End-of-Course math and social studies tests.  A new field was added to test records (Standard), and is displayed on both the Overview of Student Test Scores or Individual Test Scores screens.  In addition, some of these tests have had changes to the number of questions in each Reporting Category, and some have had entirely new sets of Reporting Categories created.  During the Data File Update process, all existing SOL tests will be designated under the 1995 standards.  Please note that some of the functionality of differentiating between the two standards on reports will be implemented in a future build.  We are still waiting for the release of the Harcourt End-of-Course data file layouts for more information.  Reports that display Reporting Category information will be modified at that time, as well as any last minute changes necessary for the import routines.  We also plan to address the issue of the new Social Studies “Breakout Tests” in time to import the Spring 2004 data.
• New filters were added under the Advanced section on the Filter Report Data with Criteria you Define  screen to accommodate for the new Standards mentioned above.  These filters are Use 1995 Standard and Use 2001 Standard.  Both are checked by default.  To exclude tests that fall under either Standard, uncheck the appropriate box.  Note that these apply only to SOL tests, and unchecking both will likely filter out all tests within the system, resulting in a blank report.
• When running any of the reports under SOL Test Reporting Categories & SPBQ, and using the Advisor filter, a prompt for “TblDemographics.Advisor” would interrupt the report processing.   This has been fixed, and these reports can now be run using the Advisor filter.
• Added feature to control the timeout length (in seconds) when attempting to check for AutoUpdates or sending error logs.  This is by default set to 10 seconds, but can be adjusted via the Program Updates tabbed page of the Program Settings and Maintenance utility.
• The Add New Test Record utility was modified to include the new Standard field.  When using this tool, the list of Reporting Categories will not populate until the user selects both a Test Name and Standard from the list.  This is because the same test can have different Reporting Categories under the different Standards.
• When processing a merge list from the Work with Merge List utility, the routines that check for and prompt the user about overlapping test records have been modified to exclude any tests marked as Retest, Expedited Re-Takes, Recovery or DNA (where the student didn’t sit for the test) because there can be multiple tests marked as such within the same testing period for a student.  In addition, when the merge process was complete, a prompt would state that there was a problem, regardless of whether a problem was encountered or not.  This has been fixed.
• The course grade “forwarding” option within the Receive Data from Other Source utility is now saved/loaded from specification files.
• When using the Receive Data from Other Source utility, and importing course grades with the Course Grade Information Only option plus the option to export skipped records to an external file, records that are not imported or skipped will have a short explanation exported on the same line as well as the original information. 

Build 35

• The course grades import mechanisms in the Receive Data from Other Source utility were not properly "forwarding" course grades from students where they failed the test but passed the course.  These routines are supposed to carry the imported course grade forward to any retests that do not already have a course grade.  The idea is that if the student passed the course, they are not likely to retake the course but will merely retake the test.  This "forwarding" method allows the future tests to use the passing course grade for verified credit evaluation.  The problem that prevented this from functioning properly has been fixed.  There is now an option when using the Receive Data from Other Source utility to perform this process on all data in the system after the import.  In addition, the Data File Update process will perform this "forwarding" process on all existing data within the system for the attached Data File when updated to this build.
• The VERIFIED CREDIT search field (in Advanced Searches) can now find cases where the verified credit status is unknown due to a missing Course Grade (designated by the purple "?" symbol).
• When using the Receive Data from Other Source utility, an error message would appear once for every column (field) when populating the display on the Match Import Fields to SOL Tracker Fields screen.  This has been fixed, although the error did not affect the importing of data but was merely a nuisance.
• The option within the Setup External Data Links utility to use either 3 or 4-digit school codes has been removed, as the software will locate files regardless of the number of digits used for the school code in the external file names through the use of a wildcard.
• There was a problem with the merge process from the Work with Merge List utility.  The process would lock up the computer, and the merge list would be cleared, but no merges would be performed.  This has been fixed.

Build 34 (General Release of Version 4.0)

• Added special handling during import for the change in the Ethnicity codes list starting in Fall 2003.
• Modified SPBQ importing to accommodate for the possibility of students taking multiple administrations of a test (under different forms) during the same testing period.
• The sorting order on the Individual Test Scores screen was changed so that Expedited Re-Takes will appear first in the list before tests that are not.  This list is sorted chronologically, with the most recent near the top, so this made more sense since Expedited Re-Takes are taken later than normal administrations.
• Modified the routines that calculate the Use for AYP field to mark an Expedited Re-Take test record for use in AYP reporting when the original administration was marked as a DNA (Did Not Attempt), because the Expedited Re-Take is actually the first time the student is sitting for the test.  These additional routines will be performed during the Data File Update process.
• Fixed a problem with the SOL TEST SUMMARY, BY SCHOOL report (QuickFinder Code: SUS) that was prompting for a school code.
• The PROFICIENCY LEVELS BY NCLB SUBGROUPS, BY SCHOOL report (QuickFinder Code: PLNCLBS) was omitting the space for a bar on subgroups that had no students at a given school, but some students in that subgroup at another school.  The result was unevenly spaced bars across pages.  This has been fixed so that all of the designated subgroups for NCLB reporting appear on every page, regardless of whether a given school has students in that subgroup or not.
• Prior to using the Import Data from Disk utility, users will be prompted if the build of the software and the build of the Data File do not match.  This is usually an indication that one of the two is not up to date, and data problems can result from not taking advantage of the most recent builds of the software.
• The various layouts under the NCLB WORKSHEET base report type (within SOL Test Pass Rates) have been changed so that only Reading tests (not Writing) will appear under Language Arts.
• Fixed a problem with the Screen Size utility not displaying a proportional size to its settings, and a problem with screens with status bars displaying larger than the visible screen when the display resolution was set to 800x600.

Build 33 (Beta)

• The starting of the Overview of Student Test Scores screen has been significantly sped up, including when changing the Filter By... and Sort By... selectors.  In addition, the screen will now display its initial view based on User Preferences, which can be set from the Program Settings & Maintenance utility.  A new display option (Current School Year) has been added.  Unless set otherwise, this is now the default view for users.  If a user has already set their viewing preference, it will not be affected by this change.  This only affects users that have not set a preference for this.
• A new field was added for test records.  This field is labeled Use for AYP on both the Overview of Student Test Scores screen and the Individual Student Test Scores screen.  This field is calculated for existing data during a process that will run when upgrading to Build 33, and for new data during the Update Test Records process that is run after import or manually from its tabbed page on Data Utilities.  This field controls whether a test record appears on Annual Yearly Progress (AYP) and No Child Left Behind reports.  When calculated, only the very first administration of any given test for a student will be checked.  This will prevent tests that were either properly (retook the course) or improperly NOT marked as a retake from showing up on these reports.
• The pictures for the Tour of What's New were not showing up on some computers.  This has been fixed.
• The new Ethnicity Native Hawaiian has been added.
• There was a problem within the Student Records Transfer utility that prevented the copying of individual student records to disk.  This has been fixed.
• Filtering mechanisms were added to the Work with Merge List screen that allow you to filter the possible matches displayed on the screen, plus the right DOB field has been color coded based on if the DOB's match or partially match.  In addition, the routines used to locate possible matches have been modified to score matches higher (+15%) when one Student ID is contained by the other (and both ID's are at least 5 characters) which often is the case when you have some years with zero-padded Student ID's and some years not (i.e.; "00000123456" and "123456" are more likely to be the same student).

Build 32 (Beta)

• In the SOL Tests Status grid of the Individual Test Scores screen, the End-of-Course column now shows two numbers.  The first number displayed shows the number of credits applicable toward the Standard and Modified Standard Diplomas.  The second is the number of credits applicable toward the Advanced Studies Diploma, which only allows SOL or Substitute Assessment tests (no Local Awards).
• A new Advanced Filter was added to the Filter Report Data with Criteria you Define screen.  This filter allows you to also filter report data by Free/Reduced Price Lunch (FRPL) status, and its functionality is similar to the existing filters. 
• The Identify Likely Retests utility was removed.  The utility was designed to automatically find and mark subsequent administrations of the same test as a Recovery or a Retest if they were mistakenly not marked as such within the Harcourt data.  However, students can retake a test and not be marked as a Retest if they also repeat the course.  SOL Tracker has no way of distinguishing between when the student retakes the course or not, so the utility was removed.
• AYP reports were modified so that Category A (transfer within district) students are included in district-level figures, and not included within school-level figures.  Previously, they were included in both.
• The DUPLICATE STUDENT TEST RECORDS report (QuickFinder Code: DEDUP) was modified to also include the D-Code field as a type of retake, as well as include information related to correcting inaccurately imported electronic pilot program data.  It also now excludes tests that were not marked as a type of retake, but have different course grades entered (assumed to be a repeat of the course and therefore not a "RETEST").
• In some cases, errors were being logged but not displayed on the screen.  This has been fixed.
• If the Student Demographics Information screen were unlocked for editing, then the user used one of the Find By... selectors to move to a particular record, the editing would lock although the status bar would show that it is still unlocked.  This has been fixed, and the same locked/unlocked state will be retained after using the Find By... selectors.
• You can now change the Recovery or D-Code field from either the Overview of Student Test Scores or the Individual Student Test Scores screens.
• The Screen Size utility would open, but would be sent to the background and hidden by both the Program Settings and Maintenance and Utilities screens.  It now will now display properly.
• The Backup utility has been moved from Data Utilities to Program Settings and Maintenance.  The reason for this is that other information on the Data Utilities tabbed pages was locking the Data File, which would prevent the backup from performing properly.
• The Data File Patches Log has been moved from Program Settings and Maintenance to Data Utilities.
• The POSSIBLE DUPLICATE STUDENT RECORDS report (QuickFinder Code: DEPDUP) was missing the right-click menu.
• Most of the Remediation-related reports (i.e.; GRMLST, GRMSF, GRMLRS, etc.) would show the pre-processing phase, but would not display the report.  This has been fixed.
• Locally Awarded Verified Credits were counting towards the Advanced Studies Diploma, which was inaccurate.  These are now only used for the Standard Diploma.
• Locally Awarded Verified Credits now show up by default on reports related to verified credits under the Guidance & Remediation Reports section.
• The STUDENT GRADUATION STATUS WORKSHEET (QuickFinder Code: GRGRAD) was sorting by the school of administration instead of the school of enrollment.  This caused some students to be displayed on multiple times and display the wrong school name.

Build 31 (Beta)

• Modified program and DAT File Viewer utility to strip out the first blank line that is included with Pearson online testing files, and to read the proper Season from Harcourt files when there is an "X" in the first position of the first record.
• Removed the reference to using the built-in compactor, which is no longer available, from the prompt that reminds about compacting when the program is started.
• Corrected the "GetNextSearchNumber()" error message that appeared when generating an Advanced Search for the first time.
• Corrected a problem with the Export utility that prompted for certain parameters when the process was run. 

Last Updated 02/09/2009 03:00 PM