MI Tracker Software

Single Record Student Data File, also known as SRSD file, is a file which every school district in America submits three times a year. This file contains the demographic details of all students enrolled in the school district. SRSD files are submitted at the end of September, beginning of February and in June at the end of the school year. The file contains a wealth of information and identifies critical demographic information on each enrolled student such as a member of Titled Programs, Students with Disabilities including primary and secondary disabilities and attendance records.

If you are new to SRSD files, you may find it useful to click on this link New to SRSD Files which will take you to a brief document which provides additional details concerning SRSD files. Click on this link MI Tracker SRSD File demographics to determine which SRSD values you can disaggregate by in Tracker. You will note that our listing of demographics available in Tracker is extensive and it is not practical to create a separate table for SRSD field definitions. Therefore, clicking on this link SRSD Field Definitions will allow you to access Michigan's Center of Education Performance and Information (CEPI) document which defines each field.

SRSD files are normally generated from the district's student management system by the manager of the system. Once the file has been generated, it is normally forwarded to the IT staff at your local ISD, RESD, or RESA where it is evaluated for errors and then forwarded to CEPI. In some cases, the ISD actually manages the school district's Student Management System and generates the file for submission to CEPI. Therefore, there are two locations to start looking for SRSD files -- your Student Management System Supervisor and the IT staff at your ISD.

SRSD files provide critical information for Tracker users. When made available to the MI Tracker team and loaded SRSD Files allow users to:

- Generate disaggregating reports by approximately 100 additional demographics in addition to those report back in the MEAP results. Examples of how you might disaggregate include attendance records, Title I Math, and Primary Disability (such as Learning Disabled, Autism, Physical Impairment etc.

- Allows the MI Tracker team to "align" the database in order to eliminate demographic errors between MEAP results and the appropriate SRSD file.

- Supports point and click set up of classrooms in the MLPP/DIBELS Data Entry Module by populating the students enrolled for the associated AY year for which the SRSD file is submitted.

The table below matches the SRSD file with the specific MEAP assessment period it is designed to support. For example, if you desire to disaggregate using demographics from the SRSD file for the Winter 2004 MEAP assessment period which includes elementary and middle school results for MEAP assessments administered in February 2004, we must have access to your February 2004 SRSD File. In the event, an SRSD file is missing for a given MEAP assessment period, you will not be able to generate a report with any demographic which comes from the SRSD file in question.

Period	Test Period Support for Disaggregation by SRSD File
September 2002	Fall 2002 MEAP Results
February 2003	Winter/Spring 2003 MEAP Results
February 2004	Fall 2003/Winter/Spring 2004 MEAP Results
February 2005	Fall 2004/Winter/Spring 2005 MEAP Results
June 2005	Fall 2005 ES/MS MEAP Results
February 2006	Fall 2005/Spring 2006 MEAP Results
June 2006	Fall 2006/Spring 2007 MEAP Results
June 2007	Fall 2007 MEAP/Spring 2007 MME Results
June 2008	Fall 2008 MEAP/Spring 2008 MME Results

Let MI Tracker team member Mark Wahlstrom answer your questions and provide more information: