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Class
Roster Information
Smart Data
Support Page
Class
Rosters and Why They are Important
Class Rosters are a
listing of teachers and their assigned students for a given academic year.
Smart Data is capable of accepting class roster data for as many years as
available. Class roster information is normally stored in student management
systems and can be extracted for a number of years depending on the system your
district uses. The Manager of your Student Management System routinely conducts
"extracts" of student data and normally will be the person you will need to
contact to arrange for the extract of the class roster data.
Class Rosters provide critical
information for Smart Data users. When made available to the MI Smart Data team and
loaded into class rosters allow users to:
- Generate disaggregating
reports by teacher (and sections when appropriate) either currently assigned
teacher or teacher of record responsible for the instruction of each respective
student.
- Use Teacher and Section
Filters on both the Blue Screen (Student Demographics) and Yellow Screen (Review
Tests) to identify students who are or were assigned to a teacher for the
selected academic year. This is a very useful feature for users to narrow the
field of students quickly to a specific teacher and section when appropriate.
- Supports the automatic
rostering of students in the MLPP/DIBELS Data Entry Module. This file allows us
to set up your class rooms by teacher for the current academic year in order to
promote rapid data entry for MLPP or DIBELS observations.
Aligning Class Rosters to MEAP
Assessment Periods
This table provides users with a
view of what information can be accessed when class rostering files are provided
for a given Academic Year. The following applies:
|
Class Roster |
User
Capability |
|
Academic Year
2009-2010 |
Allows Current
Instructional Staff to Generate Reports and View Academic
Records for Past MEAP Results for Students Currently Assigned
to those Staff Members including Fall 2008 Results |
|
Academic Year
2008-2009 |
Allows Current
Instructional Staff to Generate Reports and View Academic
Records for Past MEAP Results for Students Currently Assigned
Specific Teacher in AY 07-08 and Tested in Fall 2008 |
|
Academic Year
2007-2008 |
Allows Current
Instructional Staff to Generate Reports and View Academic
Records for Past MEAP Results for Students Currently Assigned
Specific Teacher in AY 07-08 and Tested in Fall 2008 |
|
Academic Year
2006-2007 |
Allows
Instructional Staff to Generate Reports and View Academic
Records for and View Academic Records for Students Who were
Assigned to Specific Teacher in AY 06-07 and Tested in Fall
2007 |
|
Academic Year
2005-2006 |
Allows
Instructional Staff to Generate Reports and View Academic
Records for Students Who were Assigned to Specific Teacher in
AY 05-06 and Tested in Fall 2006 |
|
Academic Year
2004-2005 |
Allows
Instructional Staff to Generate Reports and View Academic
Records for Students Who were Assigned to Specific Teacher in
AY 04-05 and Tested in Fall 2005 or Winter 2005 |
|
Academic Year
2003-2004 |
Allows
Instructional Staff to Generate Reports and View Academic
Records for Students Who were Assigned to Specific Teacher in
AY 03-04 and Tested in Winter 2004 |
Data
Field Layout and Example
The
following Table provides the requested data fields and descriptions
for the fields. Mandatory Fields are identified by an asterisk. The
requested fields are:
|
Data
Field |
Description
and Example |
|
Year* |
The
year should be identified as appropriate using the following
format: “2005-06” |
|
ISD Name |
The name of the ISD that your district is associated with. For
example; “Ottawa Area ISD |
|
ISD Code* |
The
two digit ISD code associated with your ISD. For example “70” |
|
District |
The
name of your district. For example, “Grand Haven Area Public
Schools”. |
|
District Code* |
The
5 digit district code assigned by the state to your district.
For example, “70010”. |
|
Building |
The
name of the building the student attends. For example,
“Ferrysburg
School” |
|
Building Code* |
The
5 digit building code assigned by the state. For example,
“1229” (suppressing leading zeros is fine) |
|
Teacher Last Name* |
The
last name of the teacher responsible for this student’s class.
For example, “Menzel” |
|
Teacher First Name* |
The
first name of the teacher responsible for this student’s class.
For example, “Theresa”. |
|
Teacher ID Number* |
The
teacher ID number assigned by the district. For example,
“1243892”. |
|
Class Term* |
The
semester for marking period of the course being taught. For
example, “2” which represents 2nd semester. For
elementary students this field should be left blank. |
|
Class Course* |
The
name of the course identified being taught. For example,
“Algebra II”. For elementary students this field should contain
the student’s home room number. |
|
Class Section* |
The
section identifying this class. For example, “2nd
Hour”. For elementary students, this field should be left
blank. |
|
Class Grade* |
The
Grade of students attending this. For example, “1” if this is a
first grade class. If there are students from multiple grades,
choose the median grade level. |
|
Student’s Last Name* |
The
student’s last name as identified in the SRSD submissions. |
|
Student’s First Name* |
The
student’s first name as identified in the SRSD submissions.
|
|
Student’s Middle Initial* |
The
students’ middle initial as identified in the SRSD submissions. |
|
Student’s ID Number* |
The
student ID number as assigned by the district as submitted in
the SRSD. |
|
Student’s UIC Number* |
The
student Universal Identification Code as identified by the state
as submitted in the SRSD. |
|
Student’s Date of Birth* |
The
student’s date of birth as identified in the SRSD submission
using MMDDYYYY format (optionally the MMDDYY option can be
used). For example, “07201994” or “072994”. |
|
Student’s Gender* |
The
student’s gender as identified in the SRSD submission. |
|
Student’s Grade* |
The
student’s grade as identified in the most recent SRSD
submission. |
Additional
Technical Notes:
The MI Smart Data Class
Roster should be formatted as a backslash (“\”) delimited file with
all fields identified below. Mandatory fields are marked in bold,
but even fields that are omitted must be blank (no characters between
the backslashes). There should be one entry for every class of every
student to reflect each student’s schedule. In most cases elementary
students will only have one record which reflects the teacher
associated with their core curriculum (reading, math, social studies,
science) instruction. There may be 6 or 7 lines for a middle school
or high school student depending on how many classes the student has
scheduled.
Sample:
Year\ISD\ICde\Dstr\DCde\Bldg\BCde\TchrLN\TchrFN\TID#\ClsTerm\ClsCrs\ClsSect\ClsGrd\StdLN\FN\MI\ID#\UIC#\DOB\Gndr\Grd
Let MI Smart
Data team member Mark Wahlstrom
answer your questions and provide more information:
Phone: 757-539-6513 Cell:
757-650-3388
Fax: 757-539-6523
E-mail:
Mark.Wahlstrom@Successlineinc.com
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